Notice at Collection for Job Applicants and Employees Residing in California

Effective Date: February 13, 2026

This Notice at Collection for Job Applicants and Employees Residing in California ("Notice") explains how D&H Distributing ("D&H") collects, uses, sourcing of, discloses, and retains Personal Information of job applicants and employees who reside in California, in accordance with the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA). If you are not an employee or job applicant who is a California resident, this Notice does not apply to you.

"Personal Information" (PI) is information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular applicant or employee.

Categories of Personal Information We Collect

In the course of applying for a position or working as an employee at D&H, we collect the following categories and types of Personal Information:

Category

Examples

Collected From

Purposes

Disclosure To

Identifiers and Professional or Employment-Related Information

Identifiers: real name, nicknames or alias, postal address, email address, telephone number, signature, right to work for I-9 verification, date of birth, gender.

Professional or Employment-Related: Application materials, resumes with professional, employment and educational background, membership in professional organizations, professional certifications, licensure information, and employment history, background check in compliance with the Fair Credit Reporting Act, credit check, beneficiary designation, dependent information, garnishment notices from tax agencies, medical notes, diversity and EEO data collection.

You when you apply for an employee position and/or when you are hired as an employee.

To evaluate job candidacy and communicate with you regarding your application;

To maintain internal business employment records;

To authenticate your credentials and identity, as necessary to log you in and/or ensure the security of your account; and

To comply with our policies, procedures, and legal obligations, including comply with law enforcement or governmental authority requests, and investigations.

Consultants, service providers, and contractors that we use to support our business and operations (e.g. processing payments to employees and administration of benefits) who have agreed to keep the information confidential and use only to provide the applicable services;

Other parties (including, without limitation, governmental agencies if required to do so by law, regulation, or court order; to respond to governmental and/or law enforcement requests.

Geolocation Data/Internet or Network Activity

Device identifiers

Log data, access logs, security monitoring data

Use of company systems, applications, and devices

Approximate location from security systems or IP logs (for security and compliance)

You when you join our company as an employee or upon issue of use of D&H devices and networks.

To maintain IT services,

To store backups of information on company devices;

To authenticate your account credentials and identify you, as necessary to log in.

To company with our polices, procedures, and legal obligations, including complying with law enforcement or governmental authority requests, investigations and enforcing our legal agreements and policies.

Audio, Video, or Similar Information

Security camera footage in facilities

Recorded virtual meetings (where applicable and disclosed)

Photographs

You when you are hired as an employee.

To maintain internal business employment records and safety and security protocols. Video conferencing will be used during the hiring process to collect personal information to assure the individual is human and not artificial intelligence.

Sensitive Personal Information

Government ID numbers (SSN, driver's license number, passport or state ID card number), Financial account information (banking information, Health information, Beneficiary and emergency contact information, Biometric data (if used for authentication), Racial/ethnic origin, genetic data, sexual orientation, military and disability status.

You when you apply for an employee position or when you are hired as an employee.

To process payroll,

To process payroll direct deposit request,

To maintain internal business employment records,

To authenticate your account credentials and identify you, as necessary to log you in and/or ensure the security of your account; and

To company with our polices, procedures, and legal obligations, including complying with law enforcement or governmental authority requests, investigations and enforcing our legal agreements and policies.

Retention Period

D&H will retain Personal Information for the period necessary to fulfill the purposes described above and in accordance with our records retention schedule unless a longer retention period is required or permitted by law. Please note the data collected about you during the job application process and during the course of your employment may become part of your personnel file and may be used to administer the employment relationship and for related reporting and recordkeeping purposes should you be hired and employed by D&H.

Selling of Personal Information

We do not sell Personal Information.

Employee & Applicant Privacy Rights

As a California Consumer, you have the following rights:

Right to Know: California Consumers have a right to submit a verified request for information from D&H regarding the specific pieces of Personal Information D&H collects and discloses for business purposes about the consumer. You may request the categories or specific pieces of Personal Information we have collected.
Right to Correct Inaccurate Information: You have the right to submit a verifiable request for the correction of inaccurate Personal Information maintained by D&H, taking into account the nature of the Personal Information and the purpose of processing the Personal Information.
Right to Delete: In certain circumstances, you have the right to submit a verified request asking we delete your Personal Information. Please note that the right to request deletion is subject to certain exceptions. You may request deletion of Personal Information, subject to legal retention exceptions.
Right to Non-Discrimination: D&H will not discriminate against California Consumers for exercising their rights under the CCPA. To exercise rights, contact us using the details in Section 9.

How to Submit a Privacy Request

You may submit privacy requests via:

Email: privacy@dandh.com
Phone: 888-325-1247

We may need to verify your identity before processing a request.

Updates to This Notice

We may update this Notice to comply with changes in law or business needs. Updates to this Notice will be posted on D&H's job application site.

By continuing your application or employment, you acknowledge receipt of this Notice as required under California law.